16 March 2002
1:00 pm
Richard
& Janet Haag Room Monitors: Have
11 helpers, need 4 more to work 2.5 days during the convention.
ACTION: Who runs the tape, etc. during the main
speaker talks?
ACTION: All chairmen must confirm which rooms they
will be using by the next meeting.
Kirk
Zongker Fundraising: Has contacted
all sponsors from previous convention.
Still $26,000 short.
Working
with the convention book chairman, we have a new extended ad deadline:
20 April for ads
15 May for donors
ACTION: put the ad list on the web
Office
of Family Life has sent out a letter to the priests, posters & brochures
for the parishes.
Dave
& Marlene Bannwarth Finance:
$15,168 total income to date less $5,500 total expenses to date leaves a
balance of $9,600.
ACTION: who pays what says that CCLI will pay the
certain costs for the CCLI personnel, so should we bill CCLI for those
expenses?
Jeanne
Blasi Medical
Gretchen
Schrupp Transportation
Tom
& Katy Krug Liturgy: Cardinal Trajillo-Lopez
is coming! Last convention working
priests were given stipends: $75 for mass & $25 for confessions. Communion will be given under one species.
Kristi
Tischer SGU: Dorm rooms:
·
People
coming in before Sunday or staying Wednesday night will pay $10 per person per
night to stay in the dorms.
·
Dorms
will not be available after Wednesday night.
·
No
food service will be available prior to Sunday evening at the start of the
convention.
·
There
should be plenty of parking on campus.
·
The
SGU bookstore will be open 9:00-3:00 pm Mon, Tues & Wed during the
convention.
·
Need
a hard number on linen packets.
·
Need
to develop a turn in procedure for linen and keys.
·
Linen
packet consists of: 2 flat sheets, towel & washcloth.
·
All
SGU Department Heads will attend next meeting.
Come prepared with any questions you may have.
ACTION: There will be a General Info page in the convention booklet. Get any info you want on that page to Susan Staudt. Susan will forward to Joan LeBlanc.
·
Ropes
Course: Happiness will e-mail the Ropes course form to me for Child Care.
·
Pool: If we want to use the pool we will have to
provide extra lifeguards 1 required for every 25 swimmers. Let SGU know of expected capacity. Pool is open 5:30-9:30 pm during the
convention. Lifeguards are paid $8/hr.
ACTION: Susan e-mail room graphics to Paul.
·
Joan
LeBlanc Convention Book: Needs all
workshop info
ACTION:
Susan e-mail liturgy schedule to Joan
Kathy
Rodgers Publicity: Posters are ready.
Handed out 500 posters. She has
articles for all the papers and the secular press.
Tom
Parks Registration: knows the
editorial guy at the Daily Oklahoman.
Will try to get an article in about the convention.
Nora
Josephchuk Child Care: Will be
helping with the 10-12 year olds. Works
at a bank in Tulsa in the Internation department.
Debra
Niles Child Care Chairman: Needs 1 more adult for the 7-9 year olds. Rick Cloud (father of 8) is going to help
with child care. Still need 3 more
adults. A church youth group might want
to use this as a fund raiser. The
convention could cut a check for the group after the convention. Also needs a music teacher.
ACTION:
Susan: print and snail mail Child Care budget to Debra Niles.
ACTION:
Susan: correct spelling of Gorges on web.
Karen
Ferguson just moved to Shawnee.
Tom
Parks Registration:
ACTION: ALL THE CHAIRMEN NEED TO REGISTER!!!
There
are currently 57 families, consisting of 230 people. Showed samples of the name tags for the adults and the wrist
bands for the kids.